Interview candidates and send offers

The profile card shows the candidate’s status, contact details, candidate brief and skills, with buttons to Schedule interview, Prepare offer and Add to Talent Pool. Tabs across the top cover the Overview, Resume, Questions, Interviews, Scorecards, Activity log and Documents. Leave comments for your team under the card.

1. Click Schedule interview and name the interview.
2. Add the Interviewers. Graysync checks each interviewer’s connected calendar, working hours and approved leave.
3. Under Details, set the Duration, the dates to Search in (for example the next five working days) and the Interview type, such as a Google Meet video call.
4. Under Available slots, choose Send times for the candidate to pick from, or Book a time now.
5. Check the invitation message and options, such as adding the interview to everyone’s calendar, a reminder 24 hours before and a scorecard request afterwards, then send it.

1. Click Prepare offer and pick an Offer template.
2. Check the job title, department, organisation, who they report to, the Start date and when the offer expires. Employment terms are filled in from the job opening, and you can change any of them for this offer only.
3. Set the Compensation – base salary, pay frequency, pension and any bonus – and other benefits such as annual leave, weekly hours, probation and notice.
4. Review the Offer letter, or click Write with AI, and add attachments if you need to.
5. Tick Approval if someone needs to sign off the offer first, then click Preview & send. Use Save as draft to finish it later.

The animation below walks through these steps.

The Offer card on the Overview tab shows each step: Prepared, Sent, Viewed and Signed and accepted. Once the candidate signs, click Download signed offer to get a copy. When they’re hired, they can complete self-onboarding from their invitation, and you can click Open user setup to finish their staff account.

Not the right role? Click Add to Talent Pool to keep them on file for future jobs.

• Post a job and review applicants
• Invite employees to onboard themselves
• Connect your calendar for interviews